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Business Affairs
Purchasing Office

Purchasing Basics Important Notices

Purchasing Basics (.pdf) [NEW 06Dec21] FY25 Purchasing Deadlines applies to any purchase that will be needed at the start of FY25.

The most common procurement approaches are: FY24 Year-End Deadlines applies to any purchase that will be needed before the end of FY24.

1. General Procurement & Small Purchase [NEW 14Apr21]

2. Sole Source / Proprietary (.pdf)

3. (site)

4. PPCS Service Contracts (site)

5. (Complex or high dollar) (site)

6. Public Works

Public Works Bid Procedures (.pdf) [NEW 21Oct21]

Public Works Quote Tabulation (.xls)

Public Bid Law FAQ (.pdf) [NEW 7Feb23]

Purchasing

General Procurement & P-Card Overview (.pdf) [NEW 24Jan23]


Vendor Procedures

Business Cards (site) [NOTE: The vendor will charge sales tax. If you use your P-Card, you are responsible for contacting the vendor for reimbursement of the tax amount]

Home Depot Tax Exempt Certificate (.pdf)

Purchasing from Amazon - New Account Setup (.pdf) [NEW 03Jun21] - Instructions for setting-up an account under ֱ̲'s Business Account for purchases using a P-Card or PO

Purchasing from Amazon - Buy with PO (.pdf) [NEW 03Jun21] - Instructions for making a tax-free purchase using ֱ̲'s Business Account and paying with a PO

Purchasing from Best Buy (.pdf) [NEW 14Jun21]

Purchasing from Lowe's (.doc)

Purchasing from Sam's Club(.pdf)

Purchasing from Wal-Mart (.pdf) [NEW 04Mar24]

Shredding Services (.pdf) [NEW 09Mar22]


Specialized Purchases / Special Commodities

(.pdf)

Bullet Proof Vests / Weapons (.pdf)

(site)

(.ppt)

Hardware / Software / Information Technology Please obtain quotes and approval to purchase from IT in order to confirm compliance with the University's information technology standards.

Scientific & Laboratory Research Equipment (.pdf)

(Controller's Forms site)

Vehicles (site)


Instructions & Helpful Information

Banner:

Banner 9 Keyboard Shortcuts (.pdf)

Banner 9 Navigation Guide (.pdf)

Banner Screen Name List (.pdf)

Banner Requisition Entry (.pdf)

Receive a PO in Banner - Instructions with Screenshots (.pdf)

Receive a PO in Banner - All Items / Full (.pdf)

Receive a PO in Banner - Select Items / Partial (.pdf)

Self Serve Banner Helpful Hints & Quick Steps (.pdf)

(site)Self-service instructions for University employees who access Banner as part of their daily duties